Post a manual journal entry

Record the handful of adjustments that don't come from an invoice, bill or bank feed — a debit line and a credit line that have to balance.

Pro
This is available on the Growing Business or Established Entrepreneur plans

stub posts the double-entry for every invoice, bill and payment itself, so manual journal entries are the rare exception, not the routine — most businesses go months without one. A journal entry is simply a correction you write straight into the books: which account goes up, which goes down, and by how much. A few adjustments don't come from any document, and this is how you post them when they do.

When you need one

  • Spreading an annual cost, like insurance, across the months it covers.
  • Adjustments your accountant asks for at year end.
  • Corrections that can't be made on the original document.
  • Moving a balance between accounts.

Post an entry

  1. On the General Ledger, click Entry at the top. (Or press N.)
  2. Enter a Description — write it for the version of you reading this in a year's time. "March insurance accrual" beats "adjustment".
  3. Set the Date.
  4. On the first line, pick the account and enter the amount under Debit or Credit.
  5. On the next line, pick the other account and enter the matching amount on the other side.
  6. Add more lines if you need them.
  7. Check the Debit and Credit totals at the bottom match.
  8. Save.

You cannot save an entry that doesn't balance — that's double-entry keeping itself honest.

Add notes, tags and files

Click the buttons at the bottom of the window to add:

  • Notes — the reasoning behind the entry.
  • Tag — to include it in a project or branch report.
  • File — the schedule or calculation you worked from.
Tip: Attach the working. A manual entry with the spreadsheet behind it attached is a manual entry nobody has to reverse-engineer later.

Edit or delete an entry

Find the entry on the General Ledger — the account filter and month selector get you there fastest — and click it to open. Change what you need, or click the trash button to delete it. Deleting is permanent.

Note: stub has no automatic reverse-journal action. To undo an entry, either edit it, or post a new one with the debits and credits the other way round.

Import entries in bulk

Click ··· → Import on the General Ledger and drop in your file.

Last updated 03 Sept 2026