[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"$f3t9yb1q7aam93":3,"$f1m0vmg9171ey3":836},[4,17,25,33,41,49,57,65,73,81,93,101,109,116,124,132,140,148,156,164,172,184,192,200,208,216,224,236,244,252,260,272,280,288,296,304,312,320,332,340,348,356,364,376,384,392,400,408,416,424,432,440,448,456,464,472,484,492,500,508,516,524,532,540,548,556,564,571,579,591,599,607,615,627,635,643,651,659,671,679,687,695,703,715,723,731,739,747,755,767,775,788,796,804,812,820,828],{"_id":5,"guidecategory":6,"navigationlabel":12,"slug":13,"subtitle":16,"title":12},"b19c369b-83c3-42a6-9c89-28644ce1d02a",{"_id":7,"description":8,"hidden":9,"slug":10,"title":11},"guideCategory-getting-started","Let's get you set up and running in two shakes of a ledger",false,"getting-started","Getting Started","Day-one checklist",{"_type":14,"current":15},"slug","day-one-checklist","Everything to set up on your first day in stub, in 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movement history.","Track inventory and stock",{"_id":245,"guidecategory":246,"navigationlabel":247,"slug":248,"subtitle":250,"title":251},"guide-default-tax-rates-on-items",{"_id":227,"description":228,"hidden":9,"slug":229,"title":230},"Tax on items",{"_type":14,"current":249},"default-tax-rates-on-items","Set the VAT or Sales Tax rate once on a product or service and every invoice, quote, bill and purchase order works the tax out for you.","Set a default tax rate on an item",{"_id":253,"guidecategory":254,"navigationlabel":255,"slug":256,"subtitle":258,"title":259},"guide-import-product-catalogue",{"_id":227,"description":228,"hidden":9,"slug":229,"title":230},"Import products",{"_type":14,"current":257},"import-product-catalogue","Upload your product list — spreadsheet, CSV, PDF or photo — and stub reads it in. No template to download and no columns to map.","Import your product catalogue",{"_id":261,"guidecategory":262,"navigationlabel":267,"slug":268,"subtitle":270,"title":271},"guide-how-to-categorise-transactions",{"_id":263,"description":264,"hidden":9,"slug":265,"title":266},"guideCategory-income-expenses","Transactions, book-keeping, categorisation and anything related to cash","income-expenses","Income & Expenses","Categorise transactions",{"_type":14,"current":269},"how-to-categorise-transactions","stub categorises most of your bank transactions as they arrive and matches payments to invoices — your job is reviewing what's left over.","Categorise your transactions",{"_id":273,"guidecategory":274,"navigationlabel":275,"slug":276,"subtitle":278,"title":279},"guide-how-to-record-income-and-expenses",{"_id":263,"description":264,"hidden":9,"slug":265,"title":266},"Record income & expenses",{"_type":14,"current":277},"how-to-record-income-and-expenses","Log a sale or a cost yourself — from a bank transaction or from scratch — and know when something is income, an expense or an asset.","Record income and expenses",{"_id":281,"guidecategory":282,"navigationlabel":283,"slug":284,"subtitle":286,"title":287},"guide-cash-accounts",{"_id":263,"description":264,"hidden":9,"slug":265,"title":266},"Cash accounts",{"_type":14,"current":285},"cash-accounts","Give your till, your petty cash tin and your payment wallets their own accounts in stub, so cash never gets tangled up with your bank balance.","Set up your cash accounts",{"_id":289,"guidecategory":290,"navigationlabel":291,"slug":292,"subtitle":294,"title":295},"guide-split-transactions-across-categories",{"_id":263,"description":264,"hidden":9,"slug":265,"title":266},"Split a transaction",{"_type":14,"current":293},"split-transactions-across-categories","One payment, two or more categories — split a transaction and give each line its own category and amount until nothing is left over.","Split a transaction across categories",{"_id":297,"guidecategory":298,"navigationlabel":299,"slug":300,"subtitle":302,"title":303},"guide-match-bank-deposits-to-invoices",{"_id":263,"description":264,"hidden":9,"slug":265,"title":266},"Match deposits to invoices",{"_type":14,"current":301},"match-bank-deposits-to-invoices","Tie the money in your bank feed to the invoice it settles, so the payment closes the invoice instead of counting as income twice.","Match a bank deposit to an invoice",{"_id":305,"guidecategory":306,"navigationlabel":307,"slug":308,"subtitle":310,"title":311},"guide-handle-personal-expenses",{"_id":263,"description":264,"hidden":9,"slug":265,"title":266},"Personal expenses",{"_type":14,"current":309},"handle-personal-expenses","Keep personal buys out of your profit and claim back the business costs you paid for yourself — how to categorise drawings and reimbursements.","Handle personal spending on a business account",{"_id":313,"guidecategory":314,"navigationlabel":315,"slug":316,"subtitle":318,"title":319},"guide-add-vat-to-income-and-expenses",{"_id":263,"description":264,"hidden":9,"slug":265,"title":266},"VAT on income & expenses",{"_type":14,"current":317},"add-vat-to-income-and-expenses","The VAT is already inside the amount you recorded — pick the rate on an income or expense and stub works out the tax portion for you.","Add VAT to income and expenses",{"_id":321,"guidecategory":322,"navigationlabel":327,"slug":328,"subtitle":330,"title":331},"guide-record-and-track-supplier-bills",{"_id":323,"description":324,"hidden":9,"slug":325,"title":326},"guideCategory-bills","Bills, purchase orders, and anything else you owe or pay to a supplier","bills","Bills","Record bills",{"_type":14,"current":329},"record-and-track-supplier-bills","Capture what you owe a supplier and when it falls due, so nothing catches you out — and know when to record a bill instead of an expense.","Record and track supplier bills",{"_id":333,"guidecategory":334,"navigationlabel":335,"slug":336,"subtitle":338,"title":339},"guide-purchase-orders",{"_id":323,"description":324,"hidden":9,"slug":325,"title":326},"Purchase orders",{"_type":14,"current":337},"purchase-orders","Agree items, quantities and prices with a supplier before the goods ship, send the order like an invoice, then turn it into a bill on arrival.","Raise a purchase order",{"_id":341,"guidecategory":342,"navigationlabel":343,"slug":344,"subtitle":346,"title":347},"guide-pay-supplier-bills",{"_id":323,"description":324,"hidden":9,"slug":325,"title":326},"Pay bills",{"_type":14,"current":345},"pay-supplier-bills","Record what you've paid against a bill so it closes and the total you owe stays right — link a payment already in stub, or enter a new one.","Pay a supplier bill",{"_id":349,"guidecategory":350,"navigationlabel":351,"slug":352,"subtitle":354,"title":355},"guide-recurring-expenses",{"_id":323,"description":324,"hidden":9,"slug":325,"title":326},"Recurring expenses",{"_type":14,"current":353},"recurring-expenses","stub doesn't repeat supplier bills, so here's how to handle rent, subscriptions and utilities — automatic paperwork into Files, plus a saved view.","Handle recurring expenses",{"_id":357,"guidecategory":358,"navigationlabel":359,"slug":360,"subtitle":362,"title":363},"guide-debit-notes",{"_id":323,"description":324,"hidden":9,"slug":325,"title":326},"Debit notes",{"_type":14,"current":361},"debit-notes","Record goods returned to a supplier, or a bill they overcharged you on — a debit note says the supplier owes you, and closes the loop on the bill.","Raise a debit note",{"_id":365,"guidecategory":366,"navigationlabel":371,"slug":372,"subtitle":374,"title":375},"guide-insights-dashboard",{"_id":367,"description":368,"hidden":9,"slug":369,"title":370},"guideCategory-insights-and-reports","P&L, Cash Flow, Balance Sheet, Trial Balance, VAT\u002FSales Tax reports, custom reporting, and tags","insights-and-reports","Insights & Reports","Insights dashboard",{"_type":14,"current":373},"insights-dashboard","The one screen that answers how your business is doing right now — cash, profit, who owes you — without running a single report.","Your Insights dashboard",{"_id":377,"guidecategory":378,"navigationlabel":379,"slug":380,"subtitle":382,"title":383},"guide-profit--loss-report",{"_id":367,"description":368,"hidden":9,"slug":369,"title":370},"Profit & Loss",{"_type":14,"current":381},"profit--loss-report","What you earned, what it cost you and what was left — by month or by tag, so you can see when and where the profit actually came from.","Profit & Loss report",{"_id":385,"guidecategory":386,"navigationlabel":387,"slug":388,"subtitle":390,"title":391},"guide-cash-flow-report",{"_id":367,"description":368,"hidden":9,"slug":369,"title":370},"Cash Flow",{"_type":14,"current":389},"cash-flow-report","The money that actually moved in and out, and what's left — the report that tells you whether you can pay the rent on Friday.","Cash Flow report",{"_id":393,"guidecategory":394,"navigationlabel":395,"slug":396,"subtitle":398,"title":399},"guide-balance-sheet-report",{"_id":367,"description":368,"hidden":9,"slug":369,"title":370},"Balance Sheet & Trial Balance",{"_type":14,"current":397},"balance-sheet-report","What your business owns and owes on any date, and the Trial Balance that proves the books add up — including what to do when it doesn't.","Balance Sheet and Trial 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reports",{"_id":417,"guidecategory":418,"navigationlabel":419,"slug":420,"subtitle":422,"title":423},"guide-receivables-report",{"_id":367,"description":368,"hidden":9,"slug":369,"title":370},"Receivables",{"_type":14,"current":421},"receivables-report","Two reports covering every unpaid invoice — one for what's already late, one for what's coming up — so you chase in the right order.","Receivables: who owes you money",{"_id":425,"guidecategory":426,"navigationlabel":427,"slug":428,"subtitle":430,"title":431},"guide-payables-report",{"_id":367,"description":368,"hidden":9,"slug":369,"title":370},"Payables",{"_type":14,"current":429},"payables-report","Two reports covering every unpaid supplier bill — one for what's already late, one for what falls due next — so no payment surprises you.","Payables: what you owe and when it's due",{"_id":433,"guidecategory":434,"navigationlabel":435,"slug":436,"subtitle":438,"title":439},"guide-vat-and-sales-tax-report",{"_id":367,"description":368,"hidden":9,"slug":369,"title":370},"VAT & Sales Tax reports",{"_type":14,"current":437},"vat-and-sales-tax-report","What you collected for the tax authority, what you paid and can claim back, and what you owe — the reports your VAT return is built from.","VAT and Sales Tax reports",{"_id":441,"guidecategory":442,"navigationlabel":443,"slug":444,"subtitle":446,"title":447},"guide-custom-reports-with-tags",{"_id":367,"description":368,"hidden":9,"slug":369,"title":370},"Report by tag",{"_type":14,"current":445},"custom-reports-with-tags","Split any report by tag to see which job, site, channel or campaign actually made money — not just whether the business as a whole did.","Report by project, branch or campaign",{"_id":449,"guidecategory":450,"navigationlabel":451,"slug":452,"subtitle":454,"title":455},"guide-create-and-manage-tags",{"_id":367,"description":368,"hidden":9,"slug":369,"title":370},"Tags",{"_type":14,"current":453},"create-and-manage-tags","Label invoices, bills and expenses by project, branch, channel or campaign, so you can report on each one separately later.","Create and manage tags",{"_id":457,"guidecategory":458,"navigationlabel":459,"slug":460,"subtitle":462,"title":463},"guide-how-to-export-and-share-reports",{"_id":367,"description":368,"hidden":9,"slug":369,"title":370},"Export & share reports",{"_type":14,"current":461},"how-to-export-and-share-reports","Download any stub report as a PDF or a CSV and send it to your accountant, your bank or your business partner — and which format suits which job.","Export and share a report",{"_id":465,"guidecategory":466,"navigationlabel":467,"slug":468,"subtitle":470,"title":471},"guide-troubleshooting-unexpected-report-numbers",{"_id":367,"description":368,"hidden":9,"slug":369,"title":370},"Report numbers look wrong",{"_type":14,"current":469},"troubleshooting-unexpected-report-numbers","Six things to check when a report doesn't match what you expected — dates, cash versus accrual, uncategorised transactions, duplicates and tax.","Why your report numbers look wrong",{"_id":473,"guidecategory":474,"navigationlabel":479,"slug":480,"subtitle":482,"title":483},"guide-accounting-101-lets-crack-this-nut",{"_id":475,"description":476,"hidden":9,"slug":477,"title":478},"guideCategory-accounting","General Ledger, Chart of Accounts, opening balances, and anything debit\u002Fcredit related","accounting","Accounting","Accounting 101",{"_type":14,"current":481},"accounting-101-lets-crack-this-nut","The bits of accounting you actually need to run a business — the five account types, profit, what you're owed and what you owe — without the textbook.","Accounting 101: the basics for business owners",{"_id":485,"guidecategory":486,"navigationlabel":487,"slug":488,"subtitle":490,"title":491},"guide-chart-of-accounts",{"_id":475,"description":476,"hidden":9,"slug":477,"title":478},"Chart of Accounts",{"_type":14,"current":489},"chart-of-accounts","Adjust the categories every transaction gets filed under so your reports speak your language — add, rename, group and archive accounts.","Customise your Chart of Accounts",{"_id":493,"guidecategory":494,"navigationlabel":495,"slug":496,"subtitle":498,"title":499},"guide-default-accounts",{"_id":475,"description":476,"hidden":9,"slug":477,"title":478},"Default accounts",{"_type":14,"current":497},"default-accounts","Tell stub which accounts to post sales, discounts, online payments, transfers, asset disposals and payables to — set once under Finance.","Set your default accounts",{"_id":501,"guidecategory":502,"navigationlabel":503,"slug":504,"subtitle":506,"title":507},"guide-opening-balances",{"_id":475,"description":476,"hidden":9,"slug":477,"title":478},"Opening balances",{"_type":14,"current":505},"opening-balances","Bring your starting numbers in when you switch to stub — bank balances, what you're owed and what you owe — so every report starts from the truth.","Set your opening balances",{"_id":509,"guidecategory":510,"navigationlabel":511,"slug":512,"subtitle":514,"title":515},"guide-vat-gst-and-sales-tax",{"_id":475,"description":476,"hidden":9,"slug":477,"title":478},"VAT, GST & Sales Tax",{"_type":14,"current":513},"vat-gst-and-sales-tax","Turn tax on once and stub adds it to everything you sell and buy, then prepares the return before it's due — VAT, GST or Sales Tax, whichever you file.","Set up VAT, GST or Sales Tax",{"_id":517,"guidecategory":518,"navigationlabel":519,"slug":520,"subtitle":522,"title":523},"guide-income-tax",{"_id":475,"description":476,"hidden":9,"slug":477,"title":478},"Income Tax",{"_type":14,"current":521},"income-tax","Tell stub who you file as — business type, tax regime, tax number and year end — and it prepares your income tax returns before they fall due.","Set up Income Tax",{"_id":525,"guidecategory":526,"navigationlabel":527,"slug":528,"subtitle":530,"title":531},"guide-general-ledger",{"_id":475,"description":476,"hidden":9,"slug":477,"title":478},"General Ledger",{"_type":14,"current":529},"general-ledger","The master log of every transaction in your books — filter to one account, follow the running balance, and click any line through to its source.","View your General Ledger",{"_id":533,"guidecategory":534,"navigationlabel":535,"slug":536,"subtitle":538,"title":539},"guide-how-to-add-a-manual-entry",{"_id":475,"description":476,"hidden":9,"slug":477,"title":478},"Manual entries",{"_type":14,"current":537},"how-to-add-a-manual-entry","Record the handful of adjustments that don't come from an invoice, bill or bank feed — a debit line and a credit line that have to balance.","Post a manual journal entry",{"_id":541,"guidecategory":542,"navigationlabel":543,"slug":544,"subtitle":546,"title":547},"guide-how-to-set-your-financial-year",{"_id":475,"description":476,"hidden":9,"slug":477,"title":478},"Financial year & currency",{"_type":14,"current":545},"how-to-set-your-financial-year","The two settings every report is built on — the month your financial year starts, and the currency your books are kept in.","Set your financial year and currency",{"_id":549,"guidecategory":550,"navigationlabel":551,"slug":552,"subtitle":554,"title":555},"guide-multi-currency-and-exchange-rates",{"_id":475,"description":476,"hidden":9,"slug":477,"title":478},"Multi-currency",{"_type":14,"current":553},"multi-currency-and-exchange-rates","Invoice customers and pay suppliers in any currency while your books stay in one — stub pulls the rate and posts the gain or loss for you.","Multi-currency and exchange rates",{"_id":557,"guidecategory":558,"navigationlabel":559,"slug":560,"subtitle":562,"title":563},"guide-how-to-add-loans-and-liabilities",{"_id":475,"description":476,"hidden":9,"slug":477,"title":478},"Loans & liabilities",{"_type":14,"current":561},"how-to-add-loans-and-liabilities","Track what the business owes — bank loans, vehicle finance, and the money you've put in yourself — and let stub post the repayments.","Add loans and liabilities",{"_id":565,"guidecategory":566,"navigationlabel":567,"slug":568,"subtitle":570,"title":567},"guide-retained-earnings",{"_id":475,"description":476,"hidden":9,"slug":477,"title":478},"Retained earnings",{"_type":14,"current":569},"retained-earnings","The profit your business has kept instead of paying out, why it sits under Equity on your Balance Sheet, and why you never have to touch it.",{"_id":572,"guidecategory":573,"navigationlabel":574,"slug":575,"subtitle":577,"title":578},"guide-reconcile-your-bank-accounts",{"_id":475,"description":476,"hidden":9,"slug":477,"title":478},"Reconcile accounts",{"_type":14,"current":576},"reconcile-your-bank-accounts","Make what stub says is in your bank match what your bank says — work down the uncategorised list, then check the closing balances agree.","Reconcile your bank accounts",{"_id":580,"guidecategory":581,"navigationlabel":586,"slug":587,"subtitle":589,"title":590},"guide-how-to-add-assets",{"_id":582,"description":583,"hidden":9,"slug":584,"title":585},"guideCategory-assets-depreciation","The gear, equipment, property or other assets that your business holds","assets-depreciation","Assets & Depreciation","Record an asset",{"_type":14,"current":588},"how-to-add-assets","Log the expensive things your business owns — vehicles, laptops, machinery — so they sit on your Balance Sheet instead of vanishing into expenses.","Record a business asset",{"_id":592,"guidecategory":593,"navigationlabel":594,"slug":595,"subtitle":597,"title":598},"guide-how-to-add-depreciation",{"_id":582,"description":583,"hidden":9,"slug":584,"title":585},"Depreciation",{"_type":14,"current":596},"how-to-add-depreciation","Spread the cost of expensive gear across the years you use it — pick straight line or diminishing value and stub posts it every month.","Calculate and record depreciation",{"_id":600,"guidecategory":601,"navigationlabel":602,"slug":603,"subtitle":605,"title":606},"guide-dispose-of-or-sell-an-asset",{"_id":582,"description":583,"hidden":9,"slug":584,"title":585},"Dispose of an asset",{"_type":14,"current":604},"dispose-of-or-sell-an-asset","Take an asset off your books when you sell, scrap or retire it — depreciation stops on the disposal date and stub posts the gain or loss.","Dispose of or sell an asset",{"_id":608,"guidecategory":609,"navigationlabel":610,"slug":611,"subtitle":613,"title":614},"guide-asset-register",{"_id":582,"description":583,"hidden":9,"slug":584,"title":585},"Review assets",{"_type":14,"current":612},"asset-register","See everything the business owns, what each item is worth now after depreciation, and what's already been written off or disposed of.","Review your asset register",{"_id":616,"guidecategory":617,"navigationlabel":622,"slug":623,"subtitle":625,"title":626},"guide-connecting-your-bank-to-stub",{"_id":618,"description":619,"hidden":9,"slug":620,"title":621},"guideCategory-apps","Connect anything to stub: bank feeds, POS, e-commerce, payment gateways and more","apps","Apps","Connect bank feeds",{"_type":14,"current":624},"connecting-your-bank-to-stub","Link your business bank account and your transactions arrive in stub every day — no downloading statements, no retyping. Owner-only.","Connect your bank to stub",{"_id":628,"guidecategory":629,"navigationlabel":630,"slug":631,"subtitle":633,"title":634},"guide-how-to-connect-yoco-to-stub",{"_id":618,"description":619,"hidden":9,"slug":620,"title":621},"Connect Yoco",{"_type":14,"current":632},"how-to-connect-yoco-to-stub","Connect your Yoco card machine and every card sale lands in your books automatically — what it syncs, and the categories it posts to.","Connect Yoco to stub",{"_id":636,"guidecategory":637,"navigationlabel":638,"slug":639,"subtitle":641,"title":642},"guide-connect-streamelements",{"_id":618,"description":619,"hidden":9,"slug":620,"title":621},"Connect StreamElements",{"_type":14,"current":640},"connect-streamelements","Alert your stream the moment someone pays or donates through your stub payment page — connect StreamElements under Settings → Apps.","Connect StreamElements to stub",{"_id":644,"guidecategory":645,"navigationlabel":646,"slug":647,"subtitle":649,"title":650},"guide-app-sync",{"_id":618,"description":619,"hidden":9,"slug":620,"title":621},"App sync & settings",{"_type":14,"current":648},"app-sync","Turn on background sync so an app's data flows into stub on its own, then set its start date, location and tips account.","Keep a connected app in sync",{"_id":652,"guidecategory":653,"navigationlabel":654,"slug":655,"subtitle":657,"title":658},"guide-remove-a-bank-account",{"_id":618,"description":619,"hidden":9,"slug":620,"title":621},"Remove a bank account",{"_type":14,"current":656},"remove-a-bank-account","Disconnect an account you didn't mean to add — a personal one, or the wrong one — and clear out the transactions it brought in, in the right order.","Remove a bank account and its transactions",{"_id":660,"guidecategory":661,"navigationlabel":666,"slug":667,"subtitle":669,"title":670},"guide-manage-multiple-businesses-in-stub",{"_id":662,"description":663,"hidden":9,"slug":664,"title":665},"guideCategory-business-setup","Team member access, user permissions, and running multiple businesses under one login.","business-setup","Business Setup","Multiple businesses",{"_type":14,"current":668},"manage-multiple-businesses-in-stub","Keep separate businesses under one stub login and switch between them in a click — nothing is shared, and each has its own billing.","Manage multiple businesses",{"_id":672,"guidecategory":673,"navigationlabel":674,"slug":675,"subtitle":677,"title":678},"guide-manage-your-team",{"_id":662,"description":663,"hidden":9,"slug":664,"title":665},"Manage your team",{"_type":14,"current":676},"manage-your-team","Bring co-founders, staff or your accountant into your books with their own login, and control what each of them can reach.","Manage your team and permissions",{"_id":680,"guidecategory":681,"navigationlabel":682,"slug":683,"subtitle":685,"title":686},"guide-add-or-change-a-business-owner",{"_id":662,"description":663,"hidden":9,"slug":664,"title":665},"Change owner",{"_type":14,"current":684},"add-or-change-a-business-owner","Make a partner a co-owner, or hand the business over entirely — ownership is a role several people can hold, set from Settings → Team.","Add or change a business owner",{"_id":688,"guidecategory":689,"navigationlabel":690,"slug":691,"subtitle":693,"title":694},"guide-reset-or-delete-your-business",{"_id":662,"description":663,"hidden":9,"slug":664,"title":665},"Reset or delete",{"_type":14,"current":692},"reset-or-delete-your-business","Restore from Trash, clear your cache, reset a business to empty, or delete it for good — four actions, in increasing order of permanence.","Reset or delete your business",{"_id":696,"guidecategory":697,"navigationlabel":698,"slug":699,"subtitle":701,"title":702},"1982b21a-877b-4481-abfa-7f5f525b88e9",{"_id":662,"description":663,"hidden":9,"slug":664,"title":665},"Custom SMTP",{"_type":14,"current":700},"send-email-from-your-own-domain","Send invoices, quotes, statements and payment reminders through your own mail server, so they arrive from a domain your clients already know — set it up, verify it, and switch it off or remove it whenever you like.","Send email from your own domain with custom SMTP",{"_id":704,"guidecategory":705,"navigationlabel":710,"slug":711,"subtitle":713,"title":714},"guide-manage-your-subscription",{"_id":706,"description":707,"hidden":9,"slug":708,"title":709},"guideCategory-account-billing","Subscription plan, payment methods, account configuration and billing","account-billing","Account & Billing","Subscription",{"_type":14,"current":712},"manage-your-subscription","See which plan a business is on, what it costs and what your card fees are — then upgrade, change plan or cancel from Settings → Billing.","Manage your subscription and plan",{"_id":716,"guidecategory":717,"navigationlabel":718,"slug":719,"subtitle":721,"title":722},"guide-update-your-payment-card",{"_id":706,"description":707,"hidden":9,"slug":708,"title":709},"Payment card",{"_type":14,"current":720},"update-your-payment-card","Change the card stub bills, or fix a payment that failed — stub never stores your card, so both happen in the secure billing portal.","Update your payment card",{"_id":724,"guidecategory":725,"navigationlabel":726,"slug":727,"subtitle":729,"title":730},"guide-download-stub-invoices",{"_id":706,"description":707,"hidden":9,"slug":708,"title":709},"stub tax invoices",{"_type":14,"current":728},"download-stub-invoices","Get the tax invoices for your own stub subscription, for your records and your VAT claim — under Settings → Billing → Tax invoices.","Download your stub tax invoices",{"_id":732,"guidecategory":733,"navigationlabel":734,"slug":735,"subtitle":737,"title":738},"guide-how-to-get-stub-on-your-phone",{"_id":706,"description":707,"hidden":9,"slug":708,"title":709},"stub on mobile & desktop",{"_type":14,"current":736},"how-to-get-stub-on-your-phone","Put stub one tap away on your phone, tablet or computer — there's nothing to download from an app store, because stub is a web app.","Get stub on your phone or desktop",{"_id":740,"guidecategory":741,"navigationlabel":742,"slug":743,"subtitle":745,"title":746},"guide-cancel-or-close-account",{"_id":706,"description":707,"hidden":9,"slug":708,"title":709},"Cancel or close",{"_type":14,"current":744},"cancel-or-close-account","Three different things — stop paying, delete a business, or close your login for good — and what happens to your records in each case.","Cancel your subscription or close your account",{"_id":748,"guidecategory":749,"navigationlabel":750,"slug":751,"subtitle":753,"title":754},"guide-change-billing-date",{"_id":706,"description":707,"hidden":9,"slug":708,"title":709},"Billing date",{"_type":14,"current":752},"change-billing-date","Move the day stub bills you so it lands when the money's there — up to 31 days later, with a pro-rata charge for the extra days.","Change your billing date",{"_id":756,"guidecategory":757,"navigationlabel":762,"slug":763,"subtitle":765,"title":766},"guide-find-your-account-id",{"_id":758,"description":759,"hidden":9,"slug":760,"title":761},"guideCategory-developers","Building on the stub platform","developers","Developers","IDs & keys",{"_type":14,"current":764},"find-your-account-id","Where to find your API key, Business ID, Profile ID, MCP server address and App IDs in stub — and what each one is actually for.","Find your account ID, business ID and keys",{"_id":768,"guidecategory":769,"navigationlabel":770,"slug":771,"subtitle":773,"title":774},"guide-troubleshoot-api-errors",{"_id":758,"description":759,"hidden":9,"slug":760,"title":761},"API errors",{"_type":14,"current":772},"troubleshoot-api-errors","What 401, 403, 404, 429 and empty responses from the stub API mean, and the fix for each — usually a key, a business or a date range.","Troubleshoot stub API errors",{"_id":776,"guidecategory":777,"navigationlabel":783,"slug":784,"subtitle":786,"title":787},"guide-how-to-connect-your-capitec-account-to-stub-2-easy-ways",{"_id":778,"description":779,"hidden":780,"slug":781,"title":782},"ff28f1f4-eff7-46fd-a947-265343838d58","How to connect your bank account for specific banks",true,"banks","Banks","Connect Capitec",{"_type":14,"current":785},"how-to-connect-your-capitec-account-to-stub-2-easy-ways","Link a Capitec business or personal account so your transactions arrive in stub automatically — two routes to the same result.","Connect Capitec to stub",{"_id":789,"guidecategory":790,"navigationlabel":791,"slug":792,"subtitle":794,"title":795},"guide-connect-absa",{"_id":778,"description":779,"hidden":780,"slug":781,"title":782},"Connect Absa",{"_type":14,"current":793},"connect-absa","Link your Absa account so transactions arrive in stub automatically every day — access number, PIN and password, then an approval step.","Connect Absa to stub",{"_id":797,"guidecategory":798,"navigationlabel":799,"slug":800,"subtitle":802,"title":803},"guide-connect-standard-bank",{"_id":778,"description":779,"hidden":780,"slug":781,"title":782},"Connect Standard Bank",{"_type":14,"current":801},"connect-standard-bank","Link your Standard Bank account so transactions arrive in stub automatically every day — internet banking login, plus an approval step.","Connect Standard Bank to stub",{"_id":805,"guidecategory":806,"navigationlabel":807,"slug":808,"subtitle":810,"title":811},"guide-connect-nedbank",{"_id":778,"description":779,"hidden":780,"slug":781,"title":782},"Connect Nedbank",{"_type":14,"current":809},"connect-nedbank","Link your Nedbank account so transactions arrive in stub automatically every day — Nedbank ID login, plus an approval in the app.","Connect Nedbank to stub",{"_id":813,"guidecategory":814,"navigationlabel":815,"slug":816,"subtitle":818,"title":819},"guide-connect-fnb",{"_id":778,"description":779,"hidden":780,"slug":781,"title":782},"Connect FNB",{"_type":14,"current":817},"connect-fnb","Link your FNB account so transactions arrive in stub automatically every day — online banking login, plus approval by Smart InContact.","Connect FNB to stub",{"_id":821,"guidecategory":822,"navigationlabel":823,"slug":824,"subtitle":826,"title":827},"guide-how-to-connect-your-investec-accounts-to-stub",{"_id":778,"description":779,"hidden":780,"slug":781,"title":782},"Connect Investec",{"_type":14,"current":825},"how-to-connect-your-investec-accounts-to-stub","Link your Investec bank or savings accounts so transactions arrive in stub automatically — including several accounts at once.","Connect Investec to stub",{"_id":829,"guidecategory":830,"navigationlabel":831,"slug":832,"subtitle":834,"title":835},"guide-connect-rmb-private-bank",{"_id":778,"description":779,"hidden":780,"slug":781,"title":782},"Connect RMB Private Bank",{"_type":14,"current":833},"connect-rmb-private-bank","Link your RMB Private Bank account so transactions arrive in stub automatically every day — online banking login, plus an approval step.","Connect RMB Private Bank to stub",{"_id":82,"_updatedAt":837,"content":838,"featuredimage":1775,"guidecategory":1780,"pro":9,"subtitle":91,"title":92,"contentHtml":1781,"headings":1782},"2026-09-03T02:25:41Z",[839,848,854,861,943,949,955,968,980,1002,1012,1022,1032,1059,1070,1075,1081,1088,1095,1113,1125,1145,1158,1165,1171,1182,1193,1205,1212,1228,1238,1244,1250,1269,1285,1291,1324,1345,1351,1357,1391,1397,1407,1417,1427,1439,1494,1533,1560,1566,1572,1578,1596,1635,1659,1672,1682,1693,1700,1713,1720,1726,1745,1754,1760],{"_key":840,"_type":841,"children":842,"style":847},"160ded7c7fbc","block",[843],{"_key":844,"_type":845,"text":846},"834ce99cdeb9","span","An invoice is how the work you've done becomes money in the bank, and stub keeps it to a couple of minutes: pick a customer, add your items, send. Everything else — deposits, discounts, online payments — is there when you need it and out of the way when you don't.","normal",{"_key":849,"_type":841,"children":850,"style":847},"c6dc5f386bff",[851],{"_key":852,"_type":845,"text":853},"4ab17f742d3e","Orders sit in the same place. They're the same document as an invoice, usually raised in another system where your customer placed the order, with a status you move along as you work it — there's a section on them below.",{"_key":855,"_type":841,"children":856,"style":860},"9c056a682e86",[857],{"_key":858,"_type":845,"text":859},"e7c59c4cbaf2","Create an invoice","h2",{"_key":862,"_type":841,"children":863,"style":847},"25684b7fca09",[864,867,872,875,879,881,885,888,892,895,899,902,906,909,913,916,920,922,926,929,933,936,940],{"_key":865,"_type":845,"text":866},"2f1c2aa021ad","Head to ",{"_key":868,"_type":845,"marks":869,"text":871},"f8c99ff6df65",[870],"strong","Sales",{"_key":873,"_type":845,"text":874},"034a33fd374f"," → ",{"_key":876,"_type":845,"marks":877,"text":878},"c09784a0c55f",[870],"Create",{"_key":880,"_type":845,"text":874},"e4420d5c7a4e",{"_key":882,"_type":845,"marks":883,"text":884},"b27fc3c570e6",[870],"Invoice",{"_key":886,"_type":845,"text":887},"ae554bdfdb93"," (or press ",{"_key":889,"_type":845,"marks":890,"text":891},"9428bbfffe1d",[870],"N",{"_key":893,"_type":845,"text":894},"fba5744af024",", then ",{"_key":896,"_type":845,"marks":897,"text":898},"3b961113f89e",[870],"I",{"_key":900,"_type":845,"text":901},"7b2ce23feb55",") and take it from there — pick your customer at the top, set the invoice and due dates, then ",{"_key":903,"_type":845,"marks":904,"text":905},"d12984b2f672",[870],"Add item",{"_key":907,"_type":845,"text":908},"b87c95a6887e"," for each line. A line can be a saved product or service picked from the list, or an ",{"_key":910,"_type":845,"marks":911,"text":912},"e5eb7ec55891",[870],"Item",{"_key":914,"_type":845,"text":915},"c1ba4be7bcb9",", ",{"_key":917,"_type":845,"marks":918,"text":919},"9065bf62933f",[870],"Description",{"_key":921,"_type":845,"text":915},"1e38533198cd",{"_key":923,"_type":845,"marks":924,"text":925},"68d7bd593f99",[870],"Quantity",{"_key":927,"_type":845,"text":928},"522ddbbaf1e9"," and ",{"_key":930,"_type":845,"marks":931,"text":932},"94399d93551f",[870],"Price",{"_key":934,"_type":845,"text":935},"604ba53a1aff"," you type in on the spot, with ",{"_key":937,"_type":845,"marks":938,"text":939},"4b8dea4baf0f",[870],"Sales Tax",{"_key":941,"_type":845,"text":942},"c0894aad0d22"," on the lines it applies to.",{"_key":944,"_type":841,"children":945,"style":847},"a3732f3ee365",[946],{"_key":947,"_type":845,"text":948},"af25bb60de25","Save your regular products and services once and every future invoice becomes a two-click pick instead of a retype.",{"_key":950,"_type":841,"children":951,"style":860},"284669aa5e07",[952],{"_key":953,"_type":845,"text":954},"75fa6cff5a93","Turn on the extras you need",{"_key":956,"_type":841,"children":957,"style":847},"29e6e3677668",[958,961,965],{"_key":959,"_type":845,"text":960},"bbb79e8e7585","The ",{"_key":962,"_type":845,"marks":963,"text":964},"dd26756dd5b3",[870],"Options",{"_key":966,"_type":845,"text":967},"4a0155145171"," panel on the left of the invoice controls what appears on the document. Each is off until you turn it on:",{"_key":969,"_type":841,"children":970,"level":978,"listItem":979,"style":847},"c2621cd3e18f",[971,975],{"_key":972,"_type":845,"marks":973,"text":974},"b402c1e3be41",[870],"Purchase Order",{"_key":976,"_type":845,"text":977},"900478d21c76"," — show your customer's PO number.",1,"bullet",{"_key":981,"_type":841,"children":982,"level":978,"listItem":979,"markDefs":998,"style":847},"88ee96ab84fb",[983,987,990,995],{"_key":984,"_type":845,"marks":985,"text":986},"df4d8d270ee1",[870],"Discount",{"_key":988,"_type":845,"text":989},"7b5f69c3bbd6"," — take a percentage or a fixed amount off the invoice. See ",{"_key":991,"_type":845,"marks":992,"text":994},"2fb55720f156",[993],"686a5b83772a","Discounts",{"_key":996,"_type":845,"text":997},"cfba71c28c27"," below.",[999],{"_key":993,"_type":1000,"href":1001},"link","#discounts",{"_key":1003,"_type":841,"children":1004,"level":978,"listItem":979,"style":847},"d711a9e38495",[1005,1009],{"_key":1006,"_type":845,"marks":1007,"text":1008},"1d755fb32618",[870],"Deposit",{"_key":1010,"_type":845,"text":1011},"c86f550636ae"," — ask for a deposit up front, as a percentage or a fixed amount.",{"_key":1013,"_type":841,"children":1014,"level":978,"listItem":979,"style":847},"68de5145929a",[1015,1019],{"_key":1016,"_type":845,"marks":1017,"text":1018},"137739c6a046",[870],"Installments",{"_key":1020,"_type":845,"text":1021},"dad0b6ceaf1f"," — split the total into scheduled payments.",{"_key":1023,"_type":841,"children":1024,"level":978,"listItem":979,"style":847},"34ffaf2ec350",[1025,1029],{"_key":1026,"_type":845,"marks":1027,"text":1028},"8dbc56c5c340",[870],"Bank account",{"_key":1030,"_type":845,"text":1031},"4848c194da55"," — print your bank details on the invoice.",{"_key":1033,"_type":841,"children":1034,"level":978,"listItem":979,"markDefs":1056,"style":847},"4cd36c1f6189",[1035,1039,1042,1046,1049,1053],{"_key":1036,"_type":845,"marks":1037,"text":1038},"f26263afaa16",[870],"Online payments",{"_key":1040,"_type":845,"text":1041},"600b4c2536cb"," — add a ",{"_key":1043,"_type":845,"marks":1044,"text":1045},"36e9263199e3",[870],"Pay Now",{"_key":1047,"_type":845,"text":1048},"e9378a33cc6a"," button. See ",{"_key":1050,"_type":845,"marks":1051,"text":104},"0388201a7d37",[1052],"8548f6509fe0",{"_key":1054,"_type":845,"text":1055},"3601ec4b0036",".",[1057],{"_key":1052,"_type":1000,"href":1058},"https:\u002F\u002Fstub.africa\u002Fguide\u002Fhow-to-enable-online-payments",{"_key":1060,"_type":841,"children":1061,"style":1069},"621417d7f487",[1062,1066],{"_key":1063,"_type":845,"marks":1064,"text":1065},"7f82573a85dc",[870],"Note:",{"_key":1067,"_type":845,"text":1068},"c7669a76ef93"," If you can't find the discount or deposit field on an invoice, it is because the toggle is off.","blockquote",{"_key":1071,"_type":841,"children":1072,"style":860},"d2a723bf1835",[1073],{"_key":1074,"_type":845,"text":994},"6cc8ac3cc7b9",{"_key":1076,"_type":841,"children":1077,"style":847},"f90458cfcda8",[1078],{"_key":1079,"_type":845,"text":1080},"0a2cfcbc2ad8","A discount lands better when your customer can see it — the original price, the amount off, the new total. stub shows exactly that and handles the tax maths for you. 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A R1,000 service with a 10% discount reads as a R1,000 subtotal, R100 off, R900 taxable, R135 tax at 15%, R1,035 due. See ",{"_key":1219,"_type":845,"marks":1220,"text":123},"35d5aad97848",[1221],"5a7fa6838110",{"_key":1223,"_type":845,"text":1224},"97241ba5ae57"," for the full tax picture.",[1226],{"_key":1221,"_type":1000,"href":1227},"https:\u002F\u002Fstub.africa\u002Fguide\u002Fhow-to-add-vat-to-invoices",{"_key":1229,"_type":841,"children":1230,"style":1069},"3666500a048a",[1231,1235],{"_key":1232,"_type":845,"marks":1233,"text":1234},"03769494ba1b",[870],"Tip:",{"_key":1236,"_type":845,"text":1237},"1ff23799d450"," Use the Discount field rather than quietly lowering a price. Your customer sees what they saved, and your reports keep the discount separate from your prices.",{"_key":1239,"_type":841,"children":1240,"style":860},"cacb282d980e",[1241],{"_key":1242,"_type":845,"text":1243},"fed7ed3eba07","Bill in another currency",{"_key":1245,"_type":841,"children":1246,"style":847},"36431ee3041d",[1247],{"_key":1248,"_type":845,"text":1249},"31eb3f8ffef5","Working with a customer abroad? Bill them in their currency and let stub do the conversion.",{"_key":1251,"_type":841,"children":1252,"style":847},"f569d9d605dd",[1253,1256,1260,1262,1266],{"_key":1254,"_type":845,"text":1255},"a0fe968f322c","On the invoice, click ",{"_key":1257,"_type":845,"marks":1258,"text":1259},"5d7e2eaefd51",[870],"···",{"_key":1261,"_type":845,"text":874},"030424cdfdb4",{"_key":1263,"_type":845,"marks":1264,"text":1265},"7ad2483bcb18",[870],"Currency",{"_key":1267,"_type":845,"text":1268},"9c1a48689e5a"," and choose the currency you are billing in.",{"_key":1270,"_type":841,"children":1271,"markDefs":1282,"style":847},"1fe9cc5f1d66",[1272,1275,1280],{"_key":1273,"_type":845,"text":1274},"12b1c1cbb33d","stub shows the exchange rate on the invoice and converts back to your operating currency for your books. See ",{"_key":1276,"_type":845,"marks":1277,"text":1279},"b72a72be61ba",[1278],"7d59e5dbc092","Multi-currency & exchange rates",{"_key":1281,"_type":845,"text":1055},"4eb03644809d",[1283],{"_key":1278,"_type":1000,"href":1284},"https:\u002F\u002Fstub.africa\u002Fguide\u002Fmulti-currency-and-exchange-rates",{"_key":1286,"_type":841,"children":1287,"style":860},"3663c3844c97",[1288],{"_key":1289,"_type":845,"text":1290},"0ea0df647222","Send it",{"_key":1292,"_type":841,"children":1293,"style":847},"75cdbc74a7b4",[1294,1296,1300,1303,1307,1310,1314,1317,1321],{"_key":1295,"_type":845,"text":1150},"fb74bbd4a992",{"_key":1297,"_type":845,"marks":1298,"text":1299},"09c8d3dd71fb",[870],"Send",{"_key":1301,"_type":845,"text":1302},"785bcc3ad617",". The window that opens has the email ready to go — check the address, tweak the message if you like, and send. The same window covers every other way to deliver it: copy the invoice ",{"_key":1304,"_type":845,"marks":1305,"text":1306},"d2d024062e4a",[870],"Link",{"_key":1308,"_type":845,"text":1309},"54313c657331"," and paste it anywhere, ",{"_key":1311,"_type":845,"marks":1312,"text":1313},"06d868ad5ab2",[870],"Download PDF",{"_key":1315,"_type":845,"text":1316},"57a8635da311"," for a copy, or share it over ",{"_key":1318,"_type":845,"marks":1319,"text":1320},"414a3e265f07",[870],"WhatsApp",{"_key":1322,"_type":845,"text":1323},"6509919dbd02",". 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Under the hood it is the same document — same customer, same line items, same totals, same payments, and it hits your books the same way. Two things set it apart: where it comes from, and what you can track on it.",{"_key":1358,"_type":841,"children":1359,"style":847},"ea6d422ebaff",[1360,1363,1366,1368,1371,1373,1377,1379,1382,1384,1388],{"_key":1361,"_type":845,"text":1362},"157df8c8a4ab","Orders usually come from another system — your storefront or a connected app — where the customer placed the order themselves. When one arrives that way the channel's logo shows on the order, so you can see at a glance where it came from. You can also raise one yourself: ",{"_key":1364,"_type":845,"marks":1365,"text":871},"d6b2bee6034a",[870],{"_key":1367,"_type":845,"text":874},"9dd6e7a4dead",{"_key":1369,"_type":845,"marks":1370,"text":878},"d388c9313798",[870],{"_key":1372,"_type":845,"text":874},"9468962aeb29",{"_key":1374,"_type":845,"marks":1375,"text":1376},"9050f0981bd9",[870],"Order",{"_key":1378,"_type":845,"text":887},"9bc308a14d50",{"_key":1380,"_type":845,"marks":1381,"text":891},"512b46c20e7f",[870],{"_key":1383,"_type":845,"text":894},"79482c05fe15",{"_key":1385,"_type":845,"marks":1386,"text":1387},"cd0a95dad6de",[870],"O",{"_key":1389,"_type":845,"text":1390},"e25804ad78b0",").",{"_key":1392,"_type":841,"children":1393,"style":847},"d32989dc94f6",[1394],{"_key":1395,"_type":845,"text":1396},"01d93931281f","What an order gives you that an invoice doesn't is a status of its own:",{"_key":1398,"_type":841,"children":1399,"level":978,"listItem":979,"style":847},"46109a95a553",[1400,1404],{"_key":1401,"_type":845,"marks":1402,"text":1403},"6d39be4c1a61",[870],"Open",{"_key":1405,"_type":845,"text":1406},"b651bc21e07a"," — the order is live and still being worked.",{"_key":1408,"_type":841,"children":1409,"level":978,"listItem":979,"style":847},"5ded389037f5",[1410,1414],{"_key":1411,"_type":845,"marks":1412,"text":1413},"662000860bf3",[870],"Completed",{"_key":1415,"_type":845,"text":1416},"ec01061ad61f"," — done and dusted.",{"_key":1418,"_type":841,"children":1419,"level":978,"listItem":979,"style":847},"ee02b3de7e2e",[1420,1424],{"_key":1421,"_type":845,"marks":1422,"text":1423},"b78de8222145",[870],"Cancelled",{"_key":1425,"_type":845,"text":1426},"1cd9d539a444"," — it fell away.",{"_key":1428,"_type":841,"children":1429,"style":847},"dfe942157b59",[1430,1433,1436],{"_key":1431,"_type":845,"text":1432},"7e58074989b7","Set it from the status button at the top right of the order, or straight from the order's row in the ",{"_key":1434,"_type":845,"marks":1435,"text":871},"de85f6dcb0fb",[870],{"_key":1437,"_type":845,"text":1438},"93b0c2473223"," list — quicker when you're working through a batch.",{"_key":1440,"_type":841,"children":1441,"style":847},"384c1143bf8e",[1442,1445,1449,1452,1456,1459,1463,1466,1469,1472,1475,1478,1481,1483,1486,1488,1491],{"_key":1443,"_type":845,"text":1444},"6b811f37ede7","Everything else behaves like an invoice: record payments against it, settle it, print a ",{"_key":1446,"_type":845,"marks":1447,"text":1448},"af39377ae009",[870],"Delivery Note",{"_key":1450,"_type":845,"text":1451},"bd90de230ce0",", send a ",{"_key":1453,"_type":845,"marks":1454,"text":1455},"2b09ffabf73e",[870],"Statement",{"_key":1457,"_type":845,"text":1458},"2658d735371f",", raise a ",{"_key":1460,"_type":845,"marks":1461,"text":1462},"89963167b47d",[870],"Credit Note",{"_key":1464,"_type":845,"text":1465},"f56fb6ed2f06",", change the ",{"_key":1467,"_type":845,"marks":1468,"text":1265},"6dee8ab2c817",[870],{"_key":1470,"_type":845,"text":1471},"06f2c5b310db",", attach files, tag it or flag it. The ",{"_key":1473,"_type":845,"marks":1474,"text":964},"009ad3d6e2fa",[870],{"_key":1476,"_type":845,"text":1477},"bfeeeae3e19d"," panel on an order carries ",{"_key":1479,"_type":845,"marks":1480,"text":974},"0f022d47d00a",[870],{"_key":1482,"_type":845,"text":915},"721ae3b8a248",{"_key":1484,"_type":845,"marks":1485,"text":986},"55fbcc661e2f",[870],{"_key":1487,"_type":845,"text":928},"27aea9285468",{"_key":1489,"_type":845,"marks":1490,"text":1008},"3408d156f0ff",[870],{"_key":1492,"_type":845,"text":1493},"5cce04a92d34"," — installments, bank details and online payments are invoice-only.",{"_key":1495,"_type":841,"children":1496,"style":1069},"b0681a275afb",[1497,1500,1503,1506,1509,1512,1514,1518,1521,1524,1526,1530],{"_key":1498,"_type":845,"marks":1499,"text":1065},"ed0bae118b8e",[870],{"_key":1501,"_type":845,"text":1502},"5c70bf9ec82c"," An order has no email ",{"_key":1504,"_type":845,"marks":1505,"text":1299},"e2abbcb3f7fe",[870],{"_key":1507,"_type":845,"text":1508},"af00afefec7f"," step. Share it with ",{"_key":1510,"_type":845,"marks":1511,"text":1259},"c847ce386ddd",[870],{"_key":1513,"_type":845,"text":874},"1c2ab7dfd139",{"_key":1515,"_type":845,"marks":1516,"text":1517},"51663f106214",[870],"View invoice",{"_key":1519,"_type":845,"text":1520},"ead03129a2d6",", which opens the page your customer sees in a new tab so you can copy the link, or ",{"_key":1522,"_type":845,"marks":1523,"text":1259},"fea6ad0e6103",[870],{"_key":1525,"_type":845,"text":874},"6ad57f185ed6",{"_key":1527,"_type":845,"marks":1528,"text":1529},"789e6920b4c1",[870],"Download",{"_key":1531,"_type":845,"text":1532},"1b4cc914a960"," for a PDF.",{"_key":1534,"_type":841,"children":1535,"style":1069},"e9f95a18a5df",[1536,1539,1542,1545,1547,1551,1554,1557],{"_key":1537,"_type":845,"marks":1538,"text":1234},"df702b77457f",[870],{"_key":1540,"_type":845,"text":1541},"3ff5419fefa4"," When an order should become a proper invoice, use ",{"_key":1543,"_type":845,"marks":1544,"text":1259},"6f8d6a5c7822",[870],{"_key":1546,"_type":845,"text":874},"04ee4bed77f0",{"_key":1548,"_type":845,"marks":1549,"text":1550},"e83aeebbc654",[870],"Duplicate…",{"_key":1552,"_type":845,"text":1553},"6303b43deecc"," and pick ",{"_key":1555,"_type":845,"marks":1556,"text":884},"c4d69d8e1d98",[870],{"_key":1558,"_type":845,"text":1559},"7c1a4b8277eb",". The customer, line items, PO number, discount, deposit and currency all come across.",{"_key":1561,"_type":841,"children":1562,"style":860},"b213dae9dcfc",[1563],{"_key":1564,"_type":845,"text":1565},"8a54dc2a9680","Repeat this invoice",{"_key":1567,"_type":841,"children":1568,"style":847},"a0913f542468",[1569],{"_key":1570,"_type":845,"text":1571},"eb2f54a90540","If you bill the same customer the same amount every month — a retainer, a subscription, a rental — set the invoice up once and let stub raise it on schedule from then on. Repeat lives on the invoice itself, not in Settings, and it's a premium feature.",{"_key":1573,"_type":841,"children":1574,"level":978,"listItem":1094,"style":847},"0f764b1c783c",[1575],{"_key":1576,"_type":845,"text":1577},"8bf0fe7d9098","Open an existing invoice, or create a new one, and fill it in as normal.",{"_key":1579,"_type":841,"children":1580,"level":978,"listItem":1094,"style":847},"f365d7285fdf",[1581,1584,1587,1590,1594],{"_key":1582,"_type":845,"text":1583},"48d8e8b5efef","In the ",{"_key":1585,"_type":845,"marks":1586,"text":964},"57ad8d4e3a8e",[870],{"_key":1588,"_type":845,"text":1589},"026af9495f2c"," panel on the left, below the toggles, click ",{"_key":1591,"_type":845,"marks":1592,"text":1593},"05e34de4b6c9",[870],"Repeat",{"_key":1595,"_type":845,"text":1055},"f9c7273f37f6",{"_key":1597,"_type":841,"children":1598,"level":978,"listItem":1094,"style":847},"246df09a1f62",[1599,1602,1606,1608,1612,1614,1618,1621,1625,1628,1632],{"_key":1600,"_type":845,"text":1601},"04548ecfb533","Choose ",{"_key":1603,"_type":845,"marks":1604,"text":1605},"c6196962f167",[870],"Daily",{"_key":1607,"_type":845,"text":915},"1590d28d8062",{"_key":1609,"_type":845,"marks":1610,"text":1611},"a0086a4a1c95",[870],"Weekly",{"_key":1613,"_type":845,"text":915},"26ec618807d0",{"_key":1615,"_type":845,"marks":1616,"text":1617},"f87cfc8153af",[870],"Monthly",{"_key":1619,"_type":845,"text":1620},"97b0e4cfd5bd"," or ",{"_key":1622,"_type":845,"marks":1623,"text":1624},"fcb75aad8ece",[870],"Yearly",{"_key":1626,"_type":845,"text":1627},"4f3f2dea1df5"," — or ",{"_key":1629,"_type":845,"marks":1630,"text":1631},"32ff80bcb7e1",[870],"None",{"_key":1633,"_type":845,"text":1634},"a6e79080c52b"," to stop a schedule you've already set.",{"_key":1636,"_type":841,"children":1637,"level":978,"listItem":1094,"style":847},"1ef794c1d969",[1638,1641,1644,1647,1650,1653,1656],{"_key":1639,"_type":845,"text":1640},"d59a6299fc9c","For ",{"_key":1642,"_type":845,"marks":1643,"text":1611},"1cf970a264da",[870],{"_key":1645,"_type":845,"text":1646},"cc54f531b607",", tick the days it should go out. For ",{"_key":1648,"_type":845,"marks":1649,"text":1617},"78e6128c4b47",[870],{"_key":1651,"_type":845,"text":1652},"7a61389f07e9",", pick the day of the month and whether it runs every month or only certain months. For ",{"_key":1654,"_type":845,"marks":1655,"text":1624},"5a2340163536",[870],{"_key":1657,"_type":845,"text":1658},"2be121ce4ddc",", pick the day and the month.",{"_key":1660,"_type":841,"children":1661,"level":978,"listItem":1094,"style":847},"6dcaf78867a4",[1662,1665,1669],{"_key":1663,"_type":845,"text":1664},"38a08810808e","Set the ",{"_key":1666,"_type":845,"marks":1667,"text":1668},"83b94ea9dffe",[870],"Time",{"_key":1670,"_type":845,"text":1671},"68853e4536e5"," of day. It's midnight unless you change it, so pick an hour if you'd rather the invoice went out during business hours.",{"_key":1673,"_type":841,"children":1674,"level":978,"listItem":1094,"style":847},"c21d3c0824d3",[1675,1679],{"_key":1676,"_type":845,"marks":1677,"text":1678},"93c81542c69b",[870],"Ends after",{"_key":1680,"_type":845,"text":1681},"15b771719712"," caps the series at a number of invoices. Leave it empty for no limit.",{"_key":1683,"_type":841,"children":1684,"level":978,"listItem":1094,"style":847},"e33219085255",[1685,1687,1691],{"_key":1686,"_type":845,"text":1150},"407371775f00",{"_key":1688,"_type":845,"marks":1689,"text":1690},"4bc8b164304f",[870],"Update",{"_key":1692,"_type":845,"text":1055},"bc40424e1749",{"_key":1694,"_type":841,"children":1695,"style":847},"33a79d1e3e16",[1696],{"_key":1697,"_type":845,"marks":1698,"text":1699},"40d38b6ab32b",[870],"Send each one automatically",{"_key":1701,"_type":841,"children":1702,"style":847},"d4ceb3aec880",[1703,1706,1710],{"_key":1704,"_type":845,"text":1705},"ac840b5c9bb9","Once a schedule is set and the customer has an email address on file, a toggle appears below it: ",{"_key":1707,"_type":845,"marks":1708,"text":1709},"f50e1e2e7413",[870],"Automatically send to \u003Ccustomer email>",{"_key":1711,"_type":845,"text":1712},"3834e0d582f9",". Without it, stub raises each invoice and leaves it in your list to send.",{"_key":1714,"_type":841,"children":1715,"style":847},"1a271dee4dcc",[1716],{"_key":1717,"_type":845,"marks":1718,"text":1719},"159ca94451cb",[870],"What your customer sees",{"_key":1721,"_type":841,"children":1722,"style":847},"282fa84454de",[1723],{"_key":1724,"_type":845,"text":1725},"7568ad8f1174","Each invoice looks like any other — same branding, same line items, same payment options. Nothing about it reads as automated.",{"_key":1727,"_type":841,"children":1728,"markDefs":1742,"style":1069},"5be4faad9b39",[1729,1732,1735,1740],{"_key":1730,"_type":845,"marks":1731,"text":1065},"2be6cf008d84",[870],{"_key":1733,"_type":845,"text":1734},"75946635c27f"," Every repeated invoice gets its own sequential invoice number, as SARS requires, and its own status, so you track and chase each one like any other. See ",{"_key":1736,"_type":845,"marks":1737,"text":1739},"b771ae1e306a",[1738],"008181b60007","Track & chase unpaid invoices",{"_key":1741,"_type":845,"text":1055},"4e98bdc217f3",[1743],{"_key":1738,"_type":1000,"href":1744},"https:\u002F\u002Fstub.africa\u002Fguide\u002Fchase-unpaid-invoices",{"_key":1746,"_type":841,"children":1747,"style":1069},"a7cea437a46b",[1748,1751],{"_key":1749,"_type":845,"marks":1750,"text":1234},"611ffa1276e0",[870],{"_key":1752,"_type":845,"text":1753},"52aab959dbf2"," Check the invoice carefully before switching Repeat on — a mistake copies forward. stub never changes amounts on its own, so if your fees go up, edit the invoice.",{"_key":1755,"_type":841,"children":1756,"style":860},"90ff38549b85",[1757],{"_key":1758,"_type":845,"text":1759},"28698a3b096f","Attach supporting documents",{"_key":1761,"_type":841,"children":1762,"markDefs":1772,"style":847},"015bc33678e3",[1763,1766,1770],{"_key":1764,"_type":845,"text":1765},"21121649d248","Keep the signed order or delivery photo with the invoice itself — see ",{"_key":1767,"_type":845,"marks":1768,"text":171},"71cab6f42cb4",[1769],"d5b5341bd7f4",{"_key":1771,"_type":845,"text":1055},"7c5e28df8527",[1773],{"_key":1769,"_type":1000,"href":1774},"https:\u002F\u002Fstub.africa\u002Fguide\u002Fattach-files-to-an-invoice",{"_type":1776,"asset":1777},"image",{"_ref":1778,"_type":1779},"image-85fdd5ed2183cd2ebc17f55564290e787f4dd66b-1280x720-png","reference",{"_id":84,"slug":86,"title":87},"\u003Cp>An invoice is how the work you've done becomes money in the bank, and stub keeps it to a couple of minutes: pick a customer, add your items, send. Everything else — deposits, discounts, online payments — is there when you need it and out of the way when you don't.\u003C\u002Fp>\u003Cp>Orders sit in the same place. They're the same document as an invoice, usually raised in another system where your customer placed the order, with a status you move along as you work it — there's a section on them below.\u003C\u002Fp>\u003Ch2 id=\"create-an-invoice\">Create an invoice\u003C\u002Fh2>\u003Cp>Head to \u003Cstrong>Sales\u003C\u002Fstrong> → \u003Cstrong>Create\u003C\u002Fstrong> → \u003Cstrong>Invoice\u003C\u002Fstrong> (or press \u003Cstrong>N\u003C\u002Fstrong>, then \u003Cstrong>I\u003C\u002Fstrong>) and take it from there — pick your customer at the top, set the invoice and due dates, then \u003Cstrong>Add item\u003C\u002Fstrong> for each line. A line can be a saved product or service picked from the list, or an \u003Cstrong>Item\u003C\u002Fstrong>, \u003Cstrong>Description\u003C\u002Fstrong>, \u003Cstrong>Quantity\u003C\u002Fstrong> and \u003Cstrong>Price\u003C\u002Fstrong> you type in on the spot, with \u003Cstrong>Sales Tax\u003C\u002Fstrong> on the lines it applies to.\u003C\u002Fp>\u003Cp>Save your regular products and services once and every future invoice becomes a two-click pick instead of a retype.\u003C\u002Fp>\u003Ch2 id=\"turn-on-the-extras-you-need\">Turn on the extras you need\u003C\u002Fh2>\u003Cp>The \u003Cstrong>Options\u003C\u002Fstrong> panel on the left of the invoice controls what appears on the document. Each is off until you turn it on:\u003C\u002Fp>\u003Cul>\u003Cli>\u003Cstrong>Purchase Order\u003C\u002Fstrong> — show your customer's PO number.\u003C\u002Fli>\u003Cli>\u003Cstrong>Discount\u003C\u002Fstrong> — take a percentage or a fixed amount off the invoice. See \u003Ca href=\"#discounts\">Discounts\u003C\u002Fa> below.\u003C\u002Fli>\u003Cli>\u003Cstrong>Deposit\u003C\u002Fstrong> — ask for a deposit up front, as a percentage or a fixed amount.\u003C\u002Fli>\u003Cli>\u003Cstrong>Installments\u003C\u002Fstrong> — split the total into scheduled payments.\u003C\u002Fli>\u003Cli>\u003Cstrong>Bank account\u003C\u002Fstrong> — print your bank details on the invoice.\u003C\u002Fli>\u003Cli>\u003Cstrong>Online payments\u003C\u002Fstrong> — add a \u003Cstrong>Pay Now\u003C\u002Fstrong> button. See \u003Ca href=\"https:\u002F\u002Fstub.africa\u002Fguide\u002Fhow-to-enable-online-payments\">Payment links\u003C\u002Fa>.\u003C\u002Fli>\u003C\u002Ful>\u003Cblockquote>\u003Cstrong>Note:\u003C\u002Fstrong> If you can't find the discount or deposit field on an invoice, it is because the toggle is off.\u003C\u002Fblockquote>\u003Ch2 id=\"discounts\">Discounts\u003C\u002Fh2>\u003Cp>A discount lands better when your customer can see it — the original price, the amount off, the new total. stub shows exactly that and handles the tax maths for you. The only trick is that the field is hidden until you switch it on.\u003C\u002Fp>\u003Cp>\u003Cstrong>Off the whole invoice\u003C\u002Fstrong>\u003C\u002Fp>\u003Col>\u003Cli>Open or create an invoice or quote.\u003C\u002Fli>\u003Cli>Tick \u003Cstrong>Discount\u003C\u002Fstrong> in the \u003Cstrong>Options\u003C\u002Fstrong> panel on the left.\u003C\u002Fli>\u003Cli>Scroll to the totals at the bottom of the invoice and click the \u003Cstrong>Discount\u003C\u002Fstrong> row.\u003C\u002Fli>\u003Cli>Enter a percentage (for example \u003Cstrong>10%\u003C\u002Fstrong>) or a fixed amount (for example \u003Cstrong>R500\u003C\u002Fstrong>) — switch between the two in the same field.\u003C\u002Fli>\u003Cli>Click \u003Cstrong>Save\u003C\u002Fstrong>. stub recalculates the subtotal, the tax and the total.\u003C\u002Fli>\u003C\u002Fol>\u003Cp>\u003Cstrong>Off a single line\u003C\u002Fstrong>\u003C\u002Fp>\u003Col>\u003Cli>Click the line item you want to discount.\u003C\u002Fli>\u003Cli>Click \u003Cstrong>+ Discount\u003C\u002Fstrong>.\u003C\u002Fli>\u003Cli>Enter a percentage or a fixed amount, then \u003Cstrong>Save\u003C\u002Fstrong>.\u003C\u002Fli>\u003C\u002Fol>\u003Cp>A line discount gets its own \u003Cstrong>Discount\u003C\u002Fstrong> column in the items table and on the PDF, so the customer sees which line it came off.\u003C\u002Fp>\u003Cp>\u003Cstrong>How tax works on a discount\u003C\u002Fstrong>\u003C\u002Fp>\u003Cp>The discount comes off first, and Sales Tax is calculated on the reduced amount. A R1,000 service with a 10% discount reads as a R1,000 subtotal, R100 off, R900 taxable, R135 tax at 15%, R1,035 due. See \u003Ca href=\"https:\u002F\u002Fstub.africa\u002Fguide\u002Fhow-to-add-vat-to-invoices\">Add VAT to an invoice\u003C\u002Fa> for the full tax picture.\u003C\u002Fp>\u003Cblockquote>\u003Cstrong>Tip:\u003C\u002Fstrong> Use the Discount field rather than quietly lowering a price. Your customer sees what they saved, and your reports keep the discount separate from your prices.\u003C\u002Fblockquote>\u003Ch2 id=\"bill-in-another-currency\">Bill in another currency\u003C\u002Fh2>\u003Cp>Working with a customer abroad? Bill them in their currency and let stub do the conversion.\u003C\u002Fp>\u003Cp>On the invoice, click \u003Cstrong>···\u003C\u002Fstrong> → \u003Cstrong>Currency\u003C\u002Fstrong> and choose the currency you are billing in.\u003C\u002Fp>\u003Cp>stub shows the exchange rate on the invoice and converts back to your operating currency for your books. See \u003Ca href=\"https:\u002F\u002Fstub.africa\u002Fguide\u002Fmulti-currency-and-exchange-rates\">Multi-currency & exchange rates\u003C\u002Fa>.\u003C\u002Fp>\u003Ch2 id=\"send-it\">Send it\u003C\u002Fh2>\u003Cp>Click \u003Cstrong>Send\u003C\u002Fstrong>. The window that opens has the email ready to go — check the address, tweak the message if you like, and send. The same window covers every other way to deliver it: copy the invoice \u003Cstrong>Link\u003C\u002Fstrong> and paste it anywhere, \u003Cstrong>Download PDF\u003C\u002Fstrong> for a copy, or share it over \u003Cstrong>WhatsApp\u003C\u002Fstrong>. The open icon shows the invoice the way your customer will see it.\u003C\u002Fp>\u003Cblockquote>\u003Cstrong>Tip:\u003C\u002Fstrong> If you delivered the invoice some other way, click \u003Cstrong>···\u003C\u002Fstrong> → \u003Cstrong>Mark as sent\u003C\u002Fstrong> so your tracking stays accurate.\u003C\u002Fblockquote>\u003Ch2 id=\"orders\">Orders\u003C\u002Fh2>\u003Cp>An order is an invoice wearing a different hat. Under the hood it is the same document — same customer, same line items, same totals, same payments, and it hits your books the same way. Two things set it apart: where it comes from, and what you can track on it.\u003C\u002Fp>\u003Cp>Orders usually come from another system — your storefront or a connected app — where the customer placed the order themselves. When one arrives that way the channel's logo shows on the order, so you can see at a glance where it came from. You can also raise one yourself: \u003Cstrong>Sales\u003C\u002Fstrong> → \u003Cstrong>Create\u003C\u002Fstrong> → \u003Cstrong>Order\u003C\u002Fstrong> (or press \u003Cstrong>N\u003C\u002Fstrong>, then \u003Cstrong>O\u003C\u002Fstrong>).\u003C\u002Fp>\u003Cp>What an order gives you that an invoice doesn't is a status of its own:\u003C\u002Fp>\u003Cul>\u003Cli>\u003Cstrong>Open\u003C\u002Fstrong> — the order is live and still being worked.\u003C\u002Fli>\u003Cli>\u003Cstrong>Completed\u003C\u002Fstrong> — done and dusted.\u003C\u002Fli>\u003Cli>\u003Cstrong>Cancelled\u003C\u002Fstrong> — it fell away.\u003C\u002Fli>\u003C\u002Ful>\u003Cp>Set it from the status button at the top right of the order, or straight from the order's row in the \u003Cstrong>Sales\u003C\u002Fstrong> list — quicker when you're working through a batch.\u003C\u002Fp>\u003Cp>Everything else behaves like an invoice: record payments against it, settle it, print a \u003Cstrong>Delivery Note\u003C\u002Fstrong>, send a \u003Cstrong>Statement\u003C\u002Fstrong>, raise a \u003Cstrong>Credit Note\u003C\u002Fstrong>, change the \u003Cstrong>Currency\u003C\u002Fstrong>, attach files, tag it or flag it. The \u003Cstrong>Options\u003C\u002Fstrong> panel on an order carries \u003Cstrong>Purchase Order\u003C\u002Fstrong>, \u003Cstrong>Discount\u003C\u002Fstrong> and \u003Cstrong>Deposit\u003C\u002Fstrong> — installments, bank details and online payments are invoice-only.\u003C\u002Fp>\u003Cblockquote>\u003Cstrong>Note:\u003C\u002Fstrong> An order has no email \u003Cstrong>Send\u003C\u002Fstrong> step. Share it with \u003Cstrong>···\u003C\u002Fstrong> → \u003Cstrong>View invoice\u003C\u002Fstrong>, which opens the page your customer sees in a new tab so you can copy the link, or \u003Cstrong>···\u003C\u002Fstrong> → \u003Cstrong>Download\u003C\u002Fstrong> for a PDF.\u003C\u002Fblockquote>\u003Cblockquote>\u003Cstrong>Tip:\u003C\u002Fstrong> When an order should become a proper invoice, use \u003Cstrong>···\u003C\u002Fstrong> → \u003Cstrong>Duplicate…\u003C\u002Fstrong> and pick \u003Cstrong>Invoice\u003C\u002Fstrong>. The customer, line items, PO number, discount, deposit and currency all come across.\u003C\u002Fblockquote>\u003Ch2 id=\"repeat-this-invoice\">Repeat this invoice\u003C\u002Fh2>\u003Cp>If you bill the same customer the same amount every month — a retainer, a subscription, a rental — set the invoice up once and let stub raise it on schedule from then on. Repeat lives on the invoice itself, not in Settings, and it's a premium feature.\u003C\u002Fp>\u003Col>\u003Cli>Open an existing invoice, or create a new one, and fill it in as normal.\u003C\u002Fli>\u003Cli>In the \u003Cstrong>Options\u003C\u002Fstrong> panel on the left, below the toggles, click \u003Cstrong>Repeat\u003C\u002Fstrong>.\u003C\u002Fli>\u003Cli>Choose \u003Cstrong>Daily\u003C\u002Fstrong>, \u003Cstrong>Weekly\u003C\u002Fstrong>, \u003Cstrong>Monthly\u003C\u002Fstrong> or \u003Cstrong>Yearly\u003C\u002Fstrong> — or \u003Cstrong>None\u003C\u002Fstrong> to stop a schedule you've already set.\u003C\u002Fli>\u003Cli>For \u003Cstrong>Weekly\u003C\u002Fstrong>, tick the days it should go out. For \u003Cstrong>Monthly\u003C\u002Fstrong>, pick the day of the month and whether it runs every month or only certain months. For \u003Cstrong>Yearly\u003C\u002Fstrong>, pick the day and the month.\u003C\u002Fli>\u003Cli>Set the \u003Cstrong>Time\u003C\u002Fstrong> of day. It's midnight unless you change it, so pick an hour if you'd rather the invoice went out during business hours.\u003C\u002Fli>\u003Cli>\u003Cstrong>Ends after\u003C\u002Fstrong> caps the series at a number of invoices. Leave it empty for no limit.\u003C\u002Fli>\u003Cli>Click \u003Cstrong>Update\u003C\u002Fstrong>.\u003C\u002Fli>\u003C\u002Fol>\u003Cp>\u003Cstrong>Send each one automatically\u003C\u002Fstrong>\u003C\u002Fp>\u003Cp>Once a schedule is set and the customer has an email address on file, a toggle appears below it: \u003Cstrong>Automatically send to <customer email>\u003C\u002Fstrong>. Without it, stub raises each invoice and leaves it in your list to send.\u003C\u002Fp>\u003Cp>\u003Cstrong>What your customer sees\u003C\u002Fstrong>\u003C\u002Fp>\u003Cp>Each invoice looks like any other — same branding, same line items, same payment options. Nothing about it reads as automated.\u003C\u002Fp>\u003Cblockquote>\u003Cstrong>Note:\u003C\u002Fstrong> Every repeated invoice gets its own sequential invoice number, as SARS requires, and its own status, so you track and chase each one like any other. See \u003Ca href=\"https:\u002F\u002Fstub.africa\u002Fguide\u002Fchase-unpaid-invoices\">Track & chase unpaid invoices\u003C\u002Fa>.\u003C\u002Fblockquote>\u003Cblockquote>\u003Cstrong>Tip:\u003C\u002Fstrong> Check the invoice carefully before switching Repeat on — a mistake copies forward. stub never changes amounts on its own, so if your fees go up, edit the invoice.\u003C\u002Fblockquote>\u003Ch2 id=\"attach-supporting-documents\">Attach supporting documents\u003C\u002Fh2>\u003Cp>Keep the signed order or delivery photo with the invoice itself — see \u003Ca href=\"https:\u002F\u002Fstub.africa\u002Fguide\u002Fattach-files-to-an-invoice\">Attach files to an invoice\u003C\u002Fa>.\u003C\u002Fp>",[1783,1785,1787,1789,1791,1793,1795,1797],{"id":1784,"text":859,"style":860},"create-an-invoice",{"id":1786,"text":954,"style":860},"turn-on-the-extras-you-need",{"id":1788,"text":994,"style":860},"discounts",{"id":1790,"text":1243,"style":860},"bill-in-another-currency",{"id":1792,"text":1290,"style":860},"send-it",{"id":1794,"text":1350,"style":860},"orders",{"id":1796,"text":1565,"style":860},"repeat-this-invoice",{"id":1798,"text":1759,"style":860},"attach-supporting-documents"]